Associate Director for Europe - Grants Management (Berlin)

Office of Grants Management

The Office of Grants Management (OGM) oversees legal and administrative compliance for the grant-making activity of the Open Society Foundations (OSF). OGM staff work with OSF colleagues and grantees to administer 3000+ new grants every year.  The Office monitors timely processing of grants and improves grant-making operations through the adoption of innovative technologies and industry best practices. OGM trains staff and grantees on the use of our grant-making system (Foundation Connect), as well as on procedural and compliance aspects of grant-making. The Office serves as steward for the grant-making data and records that OSF relies on for management, board, and statutory reporting. This position will focus on Europe Operations.

Job Profile

The Open Society Foundations' Office of Grants Management seeks an Associate Director for Europe Operations. The purpose of the position is to provide professional management and supervisory support of the team responsible for legal and administrative compliance for the grant-making activity of the Open Society Foundations’ Europe offices. Essential duties and responsibilities include the following:

Department Leadership:

  • oversee day-to-day grant-making operations for grants awarded from European offices, including monitor and ensure timely processing of grants and grant payments
  • supervise the Berlin-based team to ensure consistent application of grant-making statutory and business rules in the administration of grant awards
  • continuously develop grants officer knowledge of legal, business and system requirements for grant processing from receipt of an application through grant closeout
  • problem-solve complex grant scenarios on behalf of grants officers, consulting General Counsel and Accounting functions as appropriate
  • encourage a collaborative, service-oriented approach within the team to ensure responsiveness to program staff and grantees
  • motivate and foster professional and career development of team members; liaise with Human Resources partner on recruitment, compensation, and other staff matters
  • contribute to annual department goals for continuous improvement of grant-making operations
  • monitor innovations in the field of grants management and adapt best practices relevant to OSF grant-making operations
  • develop and manage the personnel and operating budget for the Berlin-based team
  • participate in the department’s senior management team on global operations coordination, project management, and other department-level initiatives

Leadership Within OSF

  • conduct regular meetings with program leadership about grant-making policies, grant processing issues, use of Foundation Connect, and other areas of shared interest
  • develop and maintain written guidance and policies on grants management and compliance topics and provide regular internal communications to program staff
  • coordinate with Accounting managers to ensure smooth grant accounting and payment processes
  • engage with Information Systems team regarding grants management-related applications and participate in production support and enhancement discussions related to Foundation Connect
  • liaise with General Counsel staff regarding statutory requirements and OSF policies that govern grant-making, as well as escalation and resolution of complex grant scenarios
  • work closely with the Grant Making Support Group to ensure that grant-making policy formation and program education efforts address compliance, legal, and other operational considerations
  • build visibility and awareness among leadership in the Berlin office of the Grants Management role in grant-making and impact of our priority projects


  • travel is required
  • may manage a small grant portfolio
  • perform other duties as assigned

Candidate Profile

  • Over 7 years of experience working in a grants management or relevant capacity at a non-profit organization
  • supervisory experience with emphasis on staff development, time management, and workload prioritization
  • written communication skills conducive to drafting of effective memoranda, policies, and other business communications
  • verbal communication skills conducive to effective presentation, training, and meeting facilitation
  • ability to effectively plan and conduct meetings to achieve stated objectives
  • professional, diplomatic demeanor with the ability to cultivate working relationships at all levels within the organization
  • superior problem-solving skills and ability to articulate relevant facts and circumstances and reasoning behind a decision
  • ability to define, plan, and execute projects involving cross-functional teams using project management tools and techniques
  • excellent computer skills; proficiency in Microsoft Office; experience with Foundation Connect or other grant-making software preferred
  • flexibility and willingness to identify and work on a wide range of tasks and projects
  • Bachelor’s or Master’s degree in a relevant field of study

Please note that a cover letter and resume are required for all applications. Deadline: 03/30/2019.

Competitive rates of pay apply.

We are strengthened by the diversity of our colleagues across the Open Society Foundations. We welcome applications from people of all cultures, backgrounds, and experiences, and are committed to providing reasonable adjustments so that colleagues with disabilities are able to fulfill the essential functions of the job

Show some love and please mention tbd* in your application.