The International Centre for Policy Advocacy (ICPA) is a small but growing, dynamic Berlin-based NGO that builds the capacity of researchers and activists in Germany and internationally to have a stronger voice in public and policy debates. Our international team are committed to supporting our partners in their work to achieve more diversity and equality in society.

ICPA is looking for an experienced person who values diversity to join our team in Berlin-Wedding as

Finance and Administrative Assistant

Overall conditions

  • Part-time; 20 hours per week
  • Start as soon as possible
  • Employment term is 1 year with possibility of renewing as an open-ended contract
  • Salary is negotiable based on level of experience
  • Reports to: Finance and Operations Manager

Main purpose of the position:

The Finance and Administrative Assistant supports ICPA management to ensure effectiveness of the day-to-day administration of ICPA and the organization’s finances.

Main duties

  • Financial – bookkeeping responsibilities and support for management and project accounting
  • Operations & (Office) Administration – support to ensure the smooth running of ICPA’s office and events

Detailed tasks

Finance function:

  • Bookkeeping tasks including coding and entering invoices and transactions into software and maintaining financial filing system (org and projects)
  • processing and accounting for different types of payments
  • Preparing monthly bank reconciliation and cost center reports
  • Assist Finance Manager in preparation of internal and external financial reports and supporting financial information as required

Operations & (Office) Administration function:

  • Support the smooth running of ICPA’s office and provide general administrative support as required
  • Making travel bookings (flight and hotel) and processing travel related expenses for staff and trainers/consultants
  • Providing logistics and coordination support for ICPA events in Berlin and events organised with international partners
  • receptionist function for office guests and meetings
  • Assist in maintaining the ICPA calendar and schedule

Skills required and profile of ideal candidate

  • Completed commercial training (Abgeschlossene kaufmännische Ausbildung)
  • Ability to work in both English and German
  • Minimum of 3 years experience with professional bookkeeping software such as DATEV, Lexware or Sage
  • Accuracy and independence
  • Good oral and written communication skills
  • Computer literacy – proficient MS Office skills
  • Ability to work in a small team as well as independently
  • Appreciate and support the mission and values of ICPA
  • Flexibility
  • Friendly and courteous manner

Application process

Please send your CV and cover letter by 12. October, 2018 to We only have the capacity to contact short-listed candidates and plan to do so within 2 weeks of the application deadline. ICPA is an equal opportunity employer and we look forward to receiving your application! Learn more about ICPA at

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