Frontline's mission is to transform the lives of vulnerable children by recruiting and developing outstanding individuals to be leaders in social work and broader society. We want to see a country where children’s life chances are not determined by social or family circumstance and we know that social work is at the forefront of the effort to realise this. At least half a million children in England don’t have a safe or stable home. These children and their families face some of the worst life chances, but we know that great social work has the power to change this.

Frontline is continuing to grow and increase its impact.

As we embark on this new stage in the organisation’s development, Frontline is looking to recruit a:

Fundraising and Events Coordinator

We want someone who is well organised, with a professional approach, the ability to collaborate and communicate with others and who is reflective about their own performance and interactions with others.

The Opportunity

This is an exciting opportunity to support the development team, leading on all the administration and organisation of upcoming external events. This role will suit someone who is looking to start their career in fundraising and has some events experience.

The Team

This role will sit within the Development team within the External Relations Directorate, which is responsible for the message and reputation of Frontline, and inspiring support for the charity. The team leads on fundraising, events, press, public affairs, online content, and branding. A committed and growing team, we work creatively with internal and external support to bring the Frontline message to life. We have a friendly approach and take pride in building first-class partnerships and delivering quality events.

Fundraising & Events Coordinator: Job Description

  • Reports to: Partnerships Manager
  • Start date: ASAP
  • Location: London
  • Contract: Permanent
  • Hours: Full time (37.5 hours)
  • Salary: £23,000 per annum
  • Closing Date: 15 August 2018

We are looking for someone who is able to be proactive and contribute to the work of the Development team by providing support in fundraising and events. You will lead on all administration and organisation of Frontline external events, directed by the Fundraising & Events Officer. To date this has included ‘TED style’ leadership seminars, Frontline programme opening, graduation ceremonies, and stakeholder engagement events. You will also be responsible for supporting with fundraising administration and research of new prospective funders, to grow our funding pipeline and income, as well as providing some general office management support. This role requires someone who is enthusiastic about working in events and fundraising. 

Summary of responsibilities

Leading on the organisation and administration of Frontline external events

  • Support the Fundraising & Events Officer with developing our existing programme of events throughout the year as well as the broader event planning;
  • Directed by the Fundraising & Events Officer, lead on venue sourcing and management, catering, and resource management for Frontline external-facing events;
  • Research speakers and topics for leadership seminars and other external events;
  • Collaborate with teams across the organisation to build event invitation lists. Coordinate and manage the invitations and responses from invitees, working with the Fundraising & Events Officer to design a communications plan;
  • Book travel and accommodation for Frontline employees, speakers and facilitators for events;
  • Produce the running order and briefing documents for events;
  • Coordinate and brief relevant Frontline employees before events;
  • Lead on on-the-day logistics at events, including volunteer management and compliance with health and safety procedures;
  • Carry out post-event evaluations and report back to the Development team;
  • Manage the events folders in the shared drive, ensuring these are organised in a logical and coherent manner;
  • Take responsibility for ensuring that invitations to events and attendance of contacts are recorded in our CRM system, Salesforce;
  • Be proactive in suggesting improvements on systems and working approach if it would make the team more effective or efficient.

Provide administrative fundraising support 

  • Take responsibility for managing the administration of the fundraising function, including keeping Salesforce accounts up-to-date, requesting payments and thanking donors; 
  • Support the Partnerships Manager by attending internal fundraising planning meetings and recording actions and sharing this across the team; 
  • Manage the fundraising files on the shared drive, ensuring these are organised in a logical and coherent manner;
  • Research and reporting on new prospective funding partners, and record this on Salesforce;
  • Organise travel and logistics for external fundraising meetings, such as booking meeting rooms, room set-up and ordering lunch;
  • Support the writing of grant reports and applications, proactively collaborating with teams to collect relevant and interesting information to report to funders or potential funders;
  • Display an enthusiasm to learn about fundraising and contribute ideas to how we can continue to grow our funding pipeline;
  • Be proactive in suggesting improvements on systems and working approach if it would make the team more effective or efficient.

Provide wider support for the Development team

  • Provide support across all fundraising and events projects and proactively contribute creative ideas;
  • Over time, be able to effectively lead on distinct projects and areas of activity;
  • Lead on the organisation of team away days and planning days;
  • Support the team with inductions for new starters. 

Person Specification

Values and Alignment

  • Prepared to work in line with our values of being brave, showing respect, pioneering, keeping curious and always keeping in mind that what matters most is what works. You should be able to role model these values in all that you do and expect these of colleagues you work with.
  • Committed to creating a culture of Freedom and Responsibility
  • A willingness and ability to be fully aligned to, and be an advocate for, Frontline’s purpose and theory of change across all areas of work including a:
    • focus on having the highest standards for recruiting top talent into social work including people who may not have considered a career in social work before,
    • belief that social work practice needs to improve so that it is more relational, purposeful and skilled and that clear models practice are central to this.
    • belief in the role leadership must play in improving social work at all levels and that rapid improvement will sometimes require disruptive acts of leadership
    • approach to our Fellows (alumni) that celebrates, encourages and recognises individuals who are improving safety and stability for children whether they remain in social work or work outside of the profession
    • and a commitment that every child should have a safe and stable home and that this is best supported by social workers who work alongside families

Experience and Knowledge

  • Experience of working in events (essential);
  • Experience of working in a sales role or fundraising (desirable);
  • Experience of working in a fast paced and busy office environment and providing outstanding administrative support (essential);
  • Strong interest in and enthusiasm to develop skills in fundraising;
  • Strong IT skills – Essential: Intermediate competencies in Word, PowerPoint, Excel, Outlook and CRM (ideally Salesforce).

Education and Background 

  • Right to work in the UK 
  • Interest in, and commitment to the Frontline programme, mission and values 
  • This post is subject to an enhanced police check of previous criminal convictions with the Disclosure and Barring Service (DBS)

For more information about company culture and the recruitment process please download the complete Fundraising and Event Coordinator Pack.

Application Process:

  1. Application form and equal opportunities monitoring form
  2. Personal statement in support of your application outlining how your knowledge, skills and experience meet the requirement of the person specification. Please ensure you address each point on the person specification as detailed in this pack.
  3. Detailed Curriculum Vitae (CV) –(maximum 2 pages)

Applications should be sent to hr@thefrontline.org.uk with the title ‘Events and Fundraising Coordinator, Frontline’. 

Applications should be received no later than 15 August 2018. Interviews will take place on week commencing 20 August 2018 and second round week commencing 27 August 2018.

If you have any questions or queries about this role or wish to discuss the position then please contact us, Elie Kelpie, Partnerships Manager (elie.kelpie@thefrontline@thefrontline.org.uk)

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